Summary:
A devoted family with a large estate in San Diego is seeking an experienced Estate Manager to oversee all household operations and manage a team of household staff members, including housekeepers and several established vendors. This is a rare opportunity to join a warm, family-oriented household that values kindness, professionalism, and meticulous attention to detail. We are seeking someone with a gentle approach who can implement systems thoughtfully while respecting the family's pace and preferences. This role requires exceptional organizational skills, flexibility, and the ability to manage complex household operations with grace and discretion. The family is open to relocating the right candidate as this is a nationwide search. **This position offers the opportunity to become an integral part of a wonderful family's daily life while utilizing your expertise to create a smoothly running, harmonious household. If you are a skilled professional who values integrity, kindness, and excellence, we would love to hear from you.** **Approach:** - Happy, upbeat, positive disposition with genuine warmth - Kind, understanding, and patient - someone who leads with empathy - Gentle in nature with a consultative, non-agenda pushing management style - Humble and service-minded with authentic care for the family's well-being - Conservative, polished, and professional in demeanor - Understands gradual implementation to build lasting trust - Willingness to follow the principal's lead and adapt to the family's rhythm **Professional Expertise:** - Proven track record managing household staff (minimum 5+ person teams) - Strategic thinker who can create efficient systems without disrupting household flow - Detail-oriented problem solver who anticipates needs before they arise - Exceptional communicator who keeps all parties informed and aligned - Highly organized multi-tasker who thrives in dynamic environments - Proactive self-starter who works independently with minimal direction - Tech-savvy with calendar management, inventory systems, and household technology **Essential Attributes:** - Comfortable and experienced working in a home with multiple children - Discretion and confidentiality are second nature - Customer service excellence in every interaction - No ego and understands their role is to support the family's vision - Full flexibility and adaptability to changing household needs - Perfect driving record and excellent, verifiable references **Required Experience:** - **Minimum 10 years** in estate management, household management, or similar high-end domestic roles - Demonstrated experience managing household teams of 5+ staff members - Proven ability to oversee diverse vendors and service providers - Experience managing large estates (> 10K sq. ft) **Required Skills:** - Expert-level calendar and schedule management - Strong organizational and project management abilities - Excellent written and verbal communication - Proficiency with technology, apps, and household management software - Ability to maintain composure under pressure - Sound judgment and decision-making capabilities **Physical Requirements:** - Ability to lift and carry up to 25 pounds - Comfortable with frequent standing, walking, and stair climbing - Valid driver's license with clean driving record

Required Skills:
**Core Responsibilities:** **Staff Management & Training:** - Oversee, coordinate, and support full-time housekeepers and related staff - Create and maintain staff schedules ensuring optimal coverage - Train household staff on family preferences and household standards - Conduct regular check-ins to ensure staff performance meets expectations - Coordinate with outside vendors and service providers **Calendar & Schedule Coordination:** - Manage comprehensive family calendar - Coordinate staff schedules and time-off requests - Schedule and confirm all household appointments and maintenance - Coordinate family travel arrangements with household team **Household Operations:** - Ensure quality of cleanliness throughout the estate - Maintain detailed inventory systems and keep home fully stocked - Conduct Costco and grocery runs; receive and organize deliveries - Organize and oversee the maintenance of closets, storage areas, and household spaces - Oversee all household maintenance (weekly, monthly, bi-annual, and annual) - Manage property systems including irrigation, surveillance, lighting, and climate control - Coordinate vehicle maintenance and ensure all household equipment is functional - Handle all mailing, shipping, and package management **Vendor & Property Management:** - Oversee gardening services and landscape maintenance - Coordinate with contractors for repairs and improvements - Manage relationships with all household vendors - Ensure quality control for all services provided - House-sit (as needed) when family travels **Event Planning & Special Projects:** - Assist in coordination of family gatherings and events - Execute special projects as directed by the principal - Assist with seasonal decorating and holiday preparations